Department Assistant

Location: Greybull - United States

Schlumberger has an opening in Greybull, WY for a Department Assistant. The Department Assistant Accountant Provides basic support by handling a wide variety of administrative functions within a functional area.  Supports in facilitating logistics of functional group.

Responsibilities:

The candidate may work on any of the following:

  • Responsible for performing office tasks such as filing and/or maintaining highly confidential records, processing transactions and other similar duties.
  • Handling complex and confidential secretarial and administrative assignments.
  • Prepare reports, presentations and types formal letters, interoffice correspondence and miscellaneous documents; proofreads work for accuracy and composes correspondence and responses to inquiries on own initiative.
  • Answers telephone and handle requests for information at an advanced level
  • Sets up and maintains department records and files according to company retention policies
  • Keeps department managers and supervisors informed about all meetings, appointments due dates of reports and other time-oriented requirements.
  • Strive to gain a detailed understanding of the operation of the organization.
  • Arranges travel schedules and reservations
  • Successfully complete required training (including but not limited to drugs and alcohol, electrical, emergency response, fire, health and hygiene, PPE, SIPP, risk reporting, IT security, hazardous materials, API/Q1, QUEST,  DOT, US Customs, DriveSmarrt, First Aid/CPR, ISO-9001 Awareness, QHSE, HAZMAT, and HAZCOM Training).
  • Follows organizational and departmental procedures to complete tasks and handles special projects as assigned.
  • Aid in establishing and maintaining a strong culture relating to QHSE including MSHA within the department.

 

QHSE Responsibilities:

  • Review and comply with M-I L.L.C.’s Quality, Health, Safety and Environmental Policy.
  • It is the Employee’s responsibility to ensure that their training is up to date.
  • Reference location’s Aspect and Impact list for environmental responsibilities.
  • Reference location’s Risk Assessments and Job Safety Analysis prior to all job tasks.
  • If a QHSE event is observed on M-I/SWACO and/or customer location, immediate action is taken by the observer to report it, and to initiate the corrective and preventive action process (refer to M-I Nonconformance Reporting Procedure/ QHSE violation or customer hotlines). Violations of QHSE rules (laws) may involve not only liabilities on the part of companies, but may create personal liabilities. Violations of the “rules” could result in loss of job, civil, or criminal prosecution.
  • Always be mindful of physical and health hazards in the workplace. Immediately notify your supervisor of problems.
  • Remind or correct fellow employees working or acting in an unsafe manner. Never ignore unsafe acts or allow them to continue.

Qualifications & Experience

  • Minimum HS Diploma
  • 3-5 years of professional experience as a Department Assistant
  • Advanced knowledge in MS-Office
  • Good communication and analytical skills.
  • Must be able to work well with stringent deadlines and possesses good organizational skills.
  • Ability to interact with all levels of management
  • Demonstrates ability to direct, train and communicate.
  • Thorough knowledge of practices and procedures of the department and the Company. Detailed understanding of the operation of the organization.
  • Strong attention to detail.
  • Commitment to customer service and ability to work in team-oriented environment.  Self-Motivated and willingness to take initiative.
  • Knowledge of environmental management system requirements, i.e. waste management and recycling procedures and documentation.
  • Training on plant processes, quality, and safety programs.
  • Employees may be assigned other duties in addition to or in lieu of those described above, and any duties are subject to change at any time according to the needs of the company.
  • Candidates must be able to legally work and reside in the US, without sponsorship

 

Schlumberger is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

Schlumberger is a VEVRAA Federal Contractor – priority referral Protected Veterans requested.



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