Facilities Supervisor | Schlumberger

Job Details

Facilities Supervisor

Cambridge - United Kingdom

Job title:

Facilities supervisor

Location:

Cambridge, United Kingdom

About Schlumberger:

We are Schlumberger, the leading provider of technology and services to the energy industry. Throughout much of the oil and gas lifecycle in over 120 countries; we design, develop, and deliver technology and services that transforms how work is done.

We define the boundaries of the industry by unleashing our talented people’s energy. We’re looking for innovators to join our diverse community of colleagues and develop new solutions and push the limits of what’s possible. If you share our passion for discovery and want to find out what you could really do, then here is the place to do it.

Job Description:

The facilities supervisor (FS) supports the Facilities Manager (FM) in all aspects of the departments function and will include day to day: Contractor engagement and management, management of cost center purchase orders, receipts and reconciliations for the Facilities Department as well as managing works requests etc. The role has a budgetary sign off and the successful candidate will deputize for the Facilities Manager during any period of absence. Duties include some out of hours / weekend contractor support and may require occasional travel for training / professional development purposes.

The Facilities Supervisor will have authority to raise and / or authorize purchase orders up to a pre-set value to be confirmed, per transaction / commitment to spend with a single supplier subject to the standard SLB financial controls on behalf of the cost center owner for Facilities. The FS shall keep the FM aware of all purchase orders authorized on their behalf. The FS has responsibilities to monitor and track spend against the Facilities budget and to assist the FM with providing financial reporting against budget but final responsibility for budget and the Facilities cost center resides with the FM. The FS has no direct reports and does not currently have line management responsibility for other employees. The FS will have authority to plan and direct the activities of other members of the Facilities team to meet the requirements of delivery on MOP’s (works requests) and SCR Facilities requirements. The FS shall always maintain close communications on such matters with the FM.

Essential Responsibilities and Duties:

  • Purchase Order raising and sign off on the Facilities cost center to an agreed limit per transaction / commitment to spend (subject to SCR financial controls)
  • Deputize for FM during periods of annual leave, sickness etc.
  • Maintain tracking of all PO’s and commitments to spend made under the Facilities cost center
  • Assist in the development of budgets and financial reports for the Facilities department
  • To act as the day-to-day point of contact for specialist service providers and site users to review, develop and enact service level agreements
  • To maintain safe working practices and environments at all times for personnel, contractors and visitors
  • To act a permit to work signatory, training to be provided and subject to limits of authorization
  • Assist in the definition of user requirement specifications (URS) for all contacts and liaise with the FM to develop detailed written SOW’s for those contracts where annual spend exceeds £50k 
  • Maintain a database of contracts to prompt renewal or re-tender. Where appropriate obtain negotiate rates / costs of contract, obtain quotes and raise appropriate purchase orders 
  • To identify and coordinate standard Schlumberger pre-qualification checks on potential service providers and working with finance and procurement to arrange for financial background checks to be made on prospects for inclusion in a tender process.
  • To assist the FM in preparing and managing the tender process
  • To assist the FM in reviewing tender returns, appointment of service providers and mobilization of contracts to site
  • To review and action facilities work orders (MOP’s) and be proactive in obtaining quotes, raising orders and delivering solutions to site.
  • To assist the FM in gathering data for compliance and reporting to internal and external agencies e.g. e-save, packaging data and environmental permit / waste disposal.

Qualifications and competencies:

  • 3+ years’ experience in a relevant Facilities role
  • Having or working toward a professionally recognized facilities management qualification (IWFM or equivalent).
  • Demonstrable experience of the procurement process
  • Working knowledge of the Microsoft Office suite of programs, primarily Word, Excel and PowerPoint. An understanding of Project is also useful.
  • Demonstrable judgement & decision making – Taking account of the relative costs and benefits (Financial, legal and reputational) of potential actions to choose the most appropriate course of action.
  • Organizing, planning and prioritizing work – should develop goals and plans to priorities, organize and accomplish assigned work and challenge prioritization and workload as appropriate
  • Monitoring – Monitor / assess self, other individuals and / or organizations performance to identify opportunities for improvement and / or to take corrective action in the event of under-performance.

Schlumberger is an equal employment opportunity employer. Qualified applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or other characteristics protected by law.

 

 

Facilities Supervisor
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