Administrator / Office Supervisor | Schlumberger

Job Details

Administrator / Office Supervisor

Calgary - Canada

The Administrator/Office Supervisor is responsible for performing secretarial and administrative duties. The Administrator/Office Supervisor executes complex and confidential secretarial and administrative assignments. This person applies advanced computer, social media and process skills with a detailed understanding of the organization’s operations and assists with day-to-day activities supporting the Division Manager and team.

Roles and Responsibilities:

  • Answer calls and handle requests for information at an advanced level.
  • Should be customer-centric focused, agile and proactive
  • Should be Social Media savvy
  • Set up and maintain department records and files.
  • Arrange travel schedules and reservations.
  • Organize meetings including scheduling, sending reminders, organizing catering when required
  • Schedule conference rooms, audio/visual equipment and other materials as requested.
  • Monitor sales expenses by analyzing, tracking, and summarizing expenses
  • Perform minor accounting duties as needed
  • Report inventory and/or service issues to appropriate persons immediately
  • Assist and update customer records in the company database as required
  • Should be proficient with the Salesforce platform
  • Strong knowledge of MS Office suite including PowerPoint and assist accordingly
  • Help with the submission of expense claims
  • Place orders in SAP as needed
  • Process cross division cross charges via month-end FTL tickets for ART
  • Keep track of any fiscal and financial deadlines and inform Manager in advance
  • Assist with SLB application QUEST reporting SQs related to low customer satisfaction surveys, report SQs meetings, report audits and assist with the annual CAT Audits, completing training etc.
  • Type and proofread formal letters, interoffice correspondence, communications and miscellaneous documents; compose correspondence and responses to inquiries independently.
  • Supervise and train others and provide technical assistance to Field personnel as required
  • Monitor accuracy, completeness, and timeliness of all critical business systems transactions.

Qualifications and Experience

  • Minimum High School Diploma, College diploma or certificate in administration is preferred.
  • Minimum 5 years’ experience in a sales administration or management administration role.
  • Previous experience with social media, LinkedIn, Instagram etc. is required.
  • Previous experience with SAP & Microsoft 365 suite is required. MS Power-BI is an asset
  • Excellent communication skills both verbal and written.
  • Strong analytical and effective written and oral communication skills
  • Excellent organizational and problem solving
  • Ability to handle high volume tasks
  • Strong quality focus with attention to details, and ability to prioritize tasks with minimal supervision
  • Ability to collaborate with others in teams
  • Commitment to continuous improvement and comfortable performing in an evolving work environment
  • Candidates must be able to legally work and reside in Canada, without sponsorship

Schlumberger Canada Limited is committed to workplace diversity and employment equity and supports initiatives to enhance employment opportunities for local workforces and Indigenous Persons. 

Administrator / Office Supervisor
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